| Created |
2007-12-11 |
| Modified |
2009-10-05 |
| Views |
25838 |
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Update Grades Instructions:
- If you are Importing Grades from other programs see below
- If you are creating your own grades info, select "I want to manually enter my grades" and make sure "Hand Enter" is selected in the "How would you like to load your Grades information drop-down box. To start defining some students, enter in a Student ID and Student Name, type something in the Grades Content box and click Insert. Then, repeat the process for each student. You can add more students at any time. A student's ID should be known only by that student as the ID will be his/her key to accessing his/her grades/private communications.
- Editing/Deleting Names/IDs/Grades Content: you can edit an entry by clicking the Edit button for an entry and clicking Update when done. To delete an entry, click the Delete button for an entry. Alternatively, you can click Delete All Grades if you wish to delete all existing grades records for that Grades page - this would be quicker than clicking each individual Delete button.
- A student's ID should be known only by that student as the ID will be his/her key to accessing his/her grades/private communications. If you choose a purely numeric ID, the IDs should not be in numerical sequence or even close to numeric sequence. Rather the IDs should be spread sparsely and/or randomly over all possible IDs. We also recommend that when you enter the grades text that you NOT include a student's name in that text. Then, if someone purposely or accidentally enters an ID other than their own that happens to match someone else's ID, they will still not know whose grades they are looking at.
- Importing by Copy and Paste: it is possible to Paste text that has been Copied from various programs such as Microsoft® Excel. The data must be in the Tab-delimited or Comma-separated values format. The columns of data should be in the following order: Name, ID, Grades/Info (You can have multiple columns of Grades/Info). To use this option, select "I want to manually enter my grades", and then select "Copy & Paste" from the "How would you like to load your Grades information" drop-down box. Additional notes:
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When you are Importing grades, you can also Import the column headers, but be sure to place a check in the "First Row in File contains important header information" box.
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The amount of data that you can put in the Import "textarea" box and successfully Import is limited only by your browser - generally about 100,000 characters.
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You can upload multiple Import batches. When you Import info for a given Student ID, the new Imported info will overlay and replace all other info for that Student ID regardless of how that info was originally entered.
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Within one batch you can have multiple records for the same Student ID and those records will combined into a composite record for that Student ID.
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You can Edit or Delete individual Imported records by selecting "I want to manually enter my grades" and then clicking the appropriate Edit or Delete button.
- Import Grade Records File: You can import files that have the right format by selecting "I want to import a file I have created, or a file that my gradebook exported", and then selecting "Import from File" from the "How would you like to load your Grades information" drop-down box. Files from gradebooks and other programs may be imported if they are in the Tab-delimited or Comma-separated values format, and if the Student Name and Student ID are the first two columns. Some files will start with a column header row and you will need to place a check in the "First Row in File contains important header information" box when importing. As an example, you can import the Grades Export file that is emailed to you when you use the Retrieve All Responses feature of a Response page - see more details.
Importing Grades From:
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